Digital Records Management System | Total eBiz Solutions
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Manage and govern seamlessly all electronic records with RecordSenz

Streamline your record management system with

Today organizations need a record management strategy that can ensure compliance with external regulations and internal policies by managing the retention and disposition of content. An e-registry system like RecordSenz enhances corporate accountability, ensures regulatory compliance and minimizes risks. RecordSenz is a SharePoint based digital records management system that manages electronic documents and records from their creation, usage, storage, and maintenance to eventual destruction or permanent preservation while retaining integrity, authenticity and accessibility of corporate records. At TeBS, we help to provide a structured and transparent way to maintain records from creation through to eventual disposition through our record management software – RecordSenz.

Key Benefits of RecordSenz

Record management solutions empower customers with the ability to meet government regulation and compliance requirements at a minimal cost and give ease of sharing documents in a secure environment. RecordSenz is being used by organisations across industry sectors to seamlessly manage their organization’s records with secured access, governance and security controls.

why recordsenz

Records Management

Comprehensive end-to-end Record Lifecycle Management from creation to disposition

why recordsenz

Security and Access Management

Better accountability by maintaining the authenticity, reliability, and integrity of records

why recordsenz

Information Lifecycle Management

Fast and easy access to information for better decision-making with document archiving and retention features

why recordsenz

Centralized Secure Repository

Integrated with SharePoint Access Management with outlook plugin for quick record filling and a central secure place for all records

why recordsenz

Automated Workflows

Automation of entire record management process with workflows for document routing and archival

why recordsenz

Regulatory Compliance

Collaboration across departments while ensuring compliance and reducing risk with record level access control

why recordsenz

Focused Information Architecture

Enhanced & intuitive mobile responsive UI for better usability, with pre-set alerts and notifications

why recordsenz

Intuitive Reports and Dashboards

Gain 360-degree visibility of documents and records with intuitive dashboards and reports like audit report, file classification report, file type report, archival report etc

RecordSenz Components & Capabilities

Enhance Collaboration with smart and simplified Record Management System


Centralized location to keep & manage all records

Digital Unified Record System

Keep records in one centralized place with easy retrieval

Customizable File Plans

Streamlined file structure with pre-defined file plans & templates

Multi Channel Record Filling

Modern and easy way allows record filling from various channels


Advanced capabilities for seamless collaboration

Advance Search & Reporting Capabilities

Advanced artificial intelligence voice enabled conversational bot to easily search and retrieve documents

Machine learning based auto tagging

to ensure better compliance and security

Computer Vision enabled engine

Easily tag imaged based documents appropriately

Search Index and Advance Filter

Ability to filter /records/Inbox notifications/file plan using Search and Advanced Search buttons


Automated workflows for easy record archival & retention

End to End Automation

Intuitive and inbuilt Archival, Retention, Disposition and Destruction Mechanism with automated workflows for approval

Automation Led Self Help

Self-learning with easy to use features such as Drag & drop, Auto Tagging, Mass movement of folders etc

Easy to Set Workflows

Easy-to-set, classify and modify rules, processes, user workflows, NAS workflows

Robust Integration

Framework built on SharePoint and integrates seamlessly with MS Office enabling auto-extraction of embedded files within MS Office


Governance, Security & Access Management

Security and Controlled Access

Retain and secure integrity, authenticity and accessibility of corporate records with configurable and secured Access and Security Management

Enterprise Wide Security

Robust security module with record level access control, integrated with SharePoint access management

Compliance Tracking and Version Control

Promotes compliance tracking with effective compliant mechanism and Standards (NAS Compliant)


Configurable file Plans provide flexibility over retention schedules for review, hold, transfer and archiving of records giving full governance control

Solve all your record management needs with RecordSenz

RecordSenz can help you manage the complete lifecycle of all types of records, while retaining their integrity and authenticity. Speak to us to know more!